Accommodation conditions

 

Accommodation Conditions
Rooms at special Conference rates are being held in hotels of different categories close to the venue (Prague Conference Centre). Rooms will be allocated on a first come, first served basis.
Participants are recommended to reserve the accommodation along the registration to the conference. The deadline for all reservation requests is on August 15, 2012; After this date the hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.
To make a reservation please use our Online Reservation system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your Reservation.
Cancellation/change of reservation
Cancellations/changes must be made in writing (e-mail or fax) to Conference Department CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Conference Department CZECH-IN in order to guarantee the room.
Cancellation will be charged according to the Cancellation conditions below:
For hotel reservations cancelled:
•  Until May 15, 2012 cancellation is free of charge.
•  From May 16, 2012 till  August 14, 2012  the deposit of 1 night will NOT be refunded.
•  From August 15, 2012 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).
In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Meeting.
Payment conditions
1st night deposit will be required to guarantee the Reservation (non-refundable after August 15, 2012). All Reservations must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than December 2012. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
OR
Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after May 16, 2012 and the full pre-payment will be charged in case of cancellation after August 15, 2012).
Bank transfers will be accepted until July 31, 2012 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Conference Department. Please include PRN (personal registration number) as the variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. All extras must be settled directly with the hotel upon departure.
Credit Card Payment
With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.
Confirmation of reservation, voucher and final bill
After completing the hotel Reservation, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel Reservation (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Conference Department CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate.
Please continue using Online Registration & Reservation form!

Rooms at special Conference rates are being held in hotels of different categories close to the venue (Prague Conference Centre). Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation along the registration to the conference. The deadline for all reservation requests is on August 15, 2012; After this date the hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

To make a reservation please use our Online Reservation system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your Reservation.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Conference Department CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Conference Department CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:

For hotel reservations cancelled:

  • Until May 15, 2012 cancellation is free of charge.
  • From May 16, 2012 till  August 14, 2012  the deposit of 1 night will NOT be refunded.
  • From August 15, 2012 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Meeting.

Payment conditions

1st night deposit will be required to guarantee the Reservation (non-refundable after August 15, 2012). All Reservations must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than December 2012. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.

OR

Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after May 16, 2012 and the full pre-payment will be charged in case of cancellation after August 15, 2012).

Bank transfers will be accepted until July 31, 2012 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Conference Department. Please include PRN (personal registration number) as the variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. All extras must be settled directly with the hotel upon departure.

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.

Confirmation of reservation, voucher and final bill

After completing the hotel Reservation, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel Reservation (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Conference Department CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate.

Please continue using Online Registration & Reservation form!

 

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